In Microsoft Access database application, always be sure to index fields that you put in the criteria section of the query design screen (on the right side of a where clause).

Try splitting a complex query into two or more queries. Restrict as many records as possible in the first query and use the first query as input to the second query.

If splitting a complex query into two or more queries is not the answer, try making the first query a make table query. A make table query will store the intermediate results in a new table for future use.

Try to use stored queries only. Do not create a form that has a select statement as the record source. If you do, the query will either not be optimized or will be optimized every time it runs.

If your queries are running slow, try using recordset operations with BeginTrans and CommitTrans.

If you have a query, other than a simple select query, such as an update or append query that takes too long to run, then the following technique will increase the speed of your query from minutes to a few seconds. The reason this works is that the record set operations are written to memory (transaction buffer) rather than directly to the hard disk.

The following is a snippet of some code we use to analyze our website hits. The key parts of the Transaction processing are bolded.

Dim wksp As DAO.Workspace
Dim special As String
Dim visitor As String
Dim visit_date As Date
Dim Engine As String
Dim rst As DAO.Recordset
Dim rst2 As DAO.Recordset
Dim db As DAO.Database

Set db = CurrentDb
special = Chr(34) & “-” & Chr(34)
‘making Microsoft access databases run faster with better design
Set wksp = DBEngine.Workspaces(0) ‘ set up a transaction buffer
wksp.BeginTrans ‘ all record set changes are buffered after this
On Error GoTo roll0

Set rst2 = db.OpenRecordset(“M_Sitestats”)
Set rst = db.OpenRecordset(“select field1 from Sitestats”)
Do While Not rst.EOF
visitor = Left(rst!Field1, InStr(rst!Field1, ” “) – 1)
visit_date = CDate(Mid(rst!Field1, InStr(rst!Field1, “[“) + 1, 11))
If InStr(rst!Field1, “”) <> 0 Then
Engine = “Google”
GoTo write_it
End If
If InStr(rst!Field1, “”) <> 0 Then
Engine = “Yahoo”
GoTo write_it
End If

With rst2
!visitor = visitor
!visit_date = visit_date
!Engine = Engine
End With

wksp.CommitTrans ‘ here we write the changes to disk all at once

GoTo finish_it
If Err.Number = 3022 Then

On Error GoTo roll0
Resume check_next
End If
MsgBox Err.Number & ” ” & Err.Description
wksp.Rollback ‘ cancel everything if unexpected error


Set rst = Nothing
Set rst2 = Nothing

End Sub

This method can speed up queries by allowing the transactions to be cached rather than written to disk after each transaction.

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